On the basis of Article 26 of the Public Agencies Act (Uradni list RS [Official
Gazette of the Republic of Slovenia], no. 52/02 ) and the first paragraph of
Article 35 of the Decision Establishing the Slovenian Research Agency (Uradni
list RS no. 123/03), in its third regular session of 22 July 2004 the Management
Board of the Slovenian Research Agency adopted this
Statute of the Slovenian Research Agency
I. GENERAL PROVISIONS
The Slovenian Research Agency shall operate on the basis of the Research and
Development Activities Act (Uradni list RS no. 96/02), the Public Agencies Act
and the Decision Establishing the Slovenian Research Agency.
The Statute of the Slovenian Research Agency (hereinafter: the Agency) shall
lay down the organisation, rights, obligations and responsibilities of the
Agency, its method of doing business and financing, and other matters.
The founder of the Agency is the Republic of Slovenia (hereinafter: the
founder), and the founder’s rights and obligations shall be exercised by the
Government of the Republic of Slovenia (hereinafter: the Government).
The Agency shall be a legal person of public law, and shall be an indirect
user of the budget of the Republic of Slovenia in accordance with the
regulations governing the area of public finances and public agencies.
The Agency shall perform professional, developmental and executive tasks
relating to implementation of the adopted National Research and Development
Programme within the framework of the valid budget memorandum and the national
budget, as well as tasks of promoting research activity consistent with the
purpose for which it was founded.
The Agency shall perform its legally provided tasks in the public interest,
with the aim of ensuring permanent, professional and independent decision-making
on the selection of programmes and projects that are financed from the national
budget and other sources of financing.
The name of the Agency shall be: Javna agencija za raziskovalno dejavnost
Republike Slovenije [Public Agency of the Republic of Slovenia for Research
Activity] The abbreviated name of the Agency shall be: ARRS The name of the
Agency in English shall be: Slovenian Research Agency The name of the Agency in
English may be used to conduct business with foreign partners alongside the name
of the Agency in Slovenian. The registered office of the Agency is in Ljubljana.
The Agency’s business address is: Ljubljana, Trg OF 13.
The management board of the Agency shall decide on any change to the Agency’s
business address. The Agency’s business address may be changed by the Agency’s
The Agency shall use a stamp in conducting its business. The diameter of the
large stamp shall be 35 mm. The stamp shall be circular, bordered by two
concentric circles containing in the middle the crest of the Republic of
Slovenia, with the rim above bearing the words “Javna agencija za raziskovalno
dejavnost”, and the rim below bearing the words “Republika Slovenija”.
The Agency may use a smaller stamp of circular form with a diameter of 20 mm,
bordered by one circle and containing in the middle the crest of the Republic of
Slovenia, with the rim above bearing the abbreviated name of the Agency “ARRS”,
and the rim below bearing the words “Republika Slovenija”.
The Agency shall also have a sign or logo.
Through internal general instruments the director of the Agency shall
regulate in detail all issues relating to the use of the Agency’s stamps.
The business premises of the Agency shall have a sign bearing the Agency’s
II. ACTIVITIES OF THE Agency
In accordance with the Regulation on the introduction of standard
classification of activities (Uradni list RS, no. 02/02) the Agency’s activities
shall be classified as follows: L/75.110 General activities of the
administration K/72.300 Data processing O/92.512 Archive activities
The Agency shall perform the following tasks:
- select and ensure financing
for research and infrastructure programmes that provide a public service in the
- manage young researcher projects and other projects assigned
to the Agency as part of the National Research and Development Programme and the
annual policy of the ministry responsible for science;
- evaluate the relevance,
innovation level, efficiency, quality, competitiveness and professionalism of
the work of companies and individuals allocated funding or other incentives;
- monitor and evaluate programmes and projects from the first and second indents
of this article;
- promote international cooperation, and co-finance and
implement commitments undertaken within international agreements, memoranda and
protocols signed by the Republic of Slovenia;
- manage the databases set out in
the Research and Development Activities Act and other regulations;
- ensure the
acquisition of additional funding for the National Research and Development
- monitor and analyse the implementation of research and development
- participate in national research and development policy making;
- collaborate with the Technological development Agency and other agencies and
- in accordance with regulations provide the ministry responsible
for science with an annual work plan, financial plans, annual reports and
periodic self-assessment reports on the quality of the Agency’s work;
links between public research institutes and users;
- perform other professional
tasks consistent with the purpose for which it was founded.
The management board of the Agency shall decide on any changes to or
expansion of activities and tasks in agreement with the founder.
III. BODIES OF THE Agency
1. Management board
The management board of the Agency shall comprise seven members appointed by
the Government as follows:
- four members representing the Government;
members representing research organisations, universities and the Slovenian
Academy of Sciences and Arts;
- one member representing the Chamber of Commerce
and Industry and other users of research services organised into appropriate
interest associations or societies, users that are not organised into
appropriate interest associations, and representative unions in the field of
The president and deputy president shall be elected by members of the
management board from among their own number by a majority vote of all members
of the management board.
Members of the management board shall be appointed for a period of 5 years
and may be reappointed.
In the event of early termination of the term in office of a member of the
Agency’s management board, within 30 days the Government shall make a new
appointment for the remaining portion of the term.
The president of the Agency’s management board shall call and chair sessions,
declare views, opinions and desires and communicate decisions of the management
board, and shall also represent the Agency’s management board in the Agency’s
internal and external affairs.
Decisions in sessions shall be valid if a majority of all members are present
at the session. The management board shall adopt decisions by a majority vote of
Voting on a proposed appointment or dismissal of the director of the Agency
shall be secret.
The tasks and competence of the management board shall be:
- ensuring that
the Agency operates in the public interest;
- adopting general regulatory
instruments of the Agency;
- adopting the programme of work and the financial
plan in accordance with the Government;
- adopting the annual report and other
reports of the Agency in accordance with the Government;
- deciding on the
selection and financing of projects and programmes;
- inviting applications for
appointment of the director by public competition;
- proposing to the Government
the appointment or dismissal of the director of the Agency;
- providing the
director of the Agency with operating guidelines and instructions;
- deciding on
the use of surplus income over expenditure and covering any surplus expenditure
over income in accordance with the Government;
- appointing expert committees and
other working bodies to carry out tasks within its competence;
- dealing with
opinions and proposals from the scientific council about science
- ensuring the coordination of work with the Technological development
- appointing a licensed auditor to review the Agency’s annual report;
- deciding on other issues and performing other tasks necessary for the
implementation of individual regulations for which the competence
of another body is not expressly provided;
- deciding on other matters so
provided by regulations or the Decision Establishing the Agency.
In their work the members of the management board must act impartially and
with the diligence of a good manager, and must protect the commercial secrets of
the Agency. Members of the management board shall be liable for any damage
arising in consequence of a breach of their obligations.
For their work the members of the management board shall be eligible to
receive fees for sessions and reimbursement of other costs in accordance with
the regulation issued by the Government on the proposal of the minister
responsible for finance.
The management board of the Agency shall adopt rules of procedure with which
it shall regulate in detail the manner in which it performs its tasks.
The director shall represent the Agency, organise and head the work and
business of the Agency and perform other tasks in accordance with regulations.
The director shall ensure that the Agency operates in accordance with the
law, with the Decision Establishing the Slovenian Research Agency, with the
Statute and with other general regulatory instruments of the Agency.
The director shall be answerable for his work to the management board, the
minister responsible for science and the Government.
In his work the director must act impartially and with the diligence of a
good manager, and must protect the commercial secrets of the Agency. The
director shall be liable to the Agency for any damage caused by his negligent or
The director shall be appointed by the Government on the proposal of the
management board of the Agency.
The director’s term of office shall last five years, upon the expiry of which
he may be reappointed.
The procedure for appointing the director must begin at least 90 days prior
to the expiry of the director’s term of office.
The public invitation for applications for appointment of a director shall be
made by the Agency’s management board in accordance with the provisions of the
act governing the employment of public servants.
The public invitation for applications shall set out the conditions which
candidates must fulfil, the duration of the appointment, the deadline by which
candidate applications must be received, and the deadline by which the
candidate(s) will be notified of the selection.
The deadline for applications shall be 15 days from the day of publication of
the public invitation.
If no one applies in response to the public invitation, or if none of the
applicants fulfil the conditions of the public invitation, or if the director
ceases to hold office, the Government shall on the proposal of the management
board appoint for a maximum duration of six months an acting director, and
during that period the public invitation for applications shall be repeated.
Persons who, in addition to the general conditions laid down in the act
governing the employment of public servants, fulfil the following conditions,
may be appointed director of the Agency:
- they hold at least a university
- they have at least 10 years of working experience;
- they are capable
of heading, managing and coordinating work;
- they have an active command of at
least one major world language;
- they are expert in the field of work and
activities of the Agency;
- they have not been sentenced in an enforceable court
ruling for a premeditated crime punishable ex officio to a suspended prison
sentence of more than six months.
The employment contract with the director of the Agency shall be made by the
Government of the Republic of Slovenia.
For the duration of his term of office or until his dismissal, the director
shall be formally employed at the Agency.
The director of the Agency shall have the following powers and tasks:
- adopting regulatory instruments in individual matters within the Agency’s
competence, unless otherwise provided by regulations;
- adopting internal
regulatory instruments of the Agency and keeping the management board fully up
to date on the adoption of such instruments;
- drafting the programme of work
and financial plan of the Agency;
- drafting the annual report on the work of
- drafting the expert basis for the performance of tasks by the
management board and carrying out the guidelines and decisions of the management
- drafting general regulatory instruments of the Agency adopted by the
- signing regulatory instruments, charters and other
instruments and making contracts relating to the business of the Agency;
- appointing committees and other working bodies to perform individual
professional tasks and
- performing other tasks that are in accordance with
regulations and the Agency’s general regulatory instruments.
For the efficient management and performance of Agency tasks, the director
shall convoke a collegium as his advisory body.
The collegium shall address issues and offer proposals and opinions relating
to the scope of operation of the director and management board of the Agency.
The composition of the collegium shall be formulated by the director
according to his own judgement.
3. Scientific council
The scientific council shall be the highest professional and advisory body of
The scientific council shall comprise six members, whereby all fields of
science shall be represented.
The members and president of the scientific council shall be appointed by the
minister responsible for science on the proposal of the Council for Science and
Technology of the Republic of Slovenia.
Heads of higher education facilities or members of universities, directors
of research organisations and presidents of science and research councils may
not be appointed members of the scientific council.
Members of the scientific council shall be appointed for a period of five
years without the possibility of reappointment.
The manner in which the scientific council of the Agency performs its tasks
shall be laid down in rules of procedure adopted by the Agency’s management
The competence of the scientific council shall be: The scientific council
shall formulate a draft of the financially evaluated priority lists for
selection of programmes and projects (hereinafter: draft priority list) and
shall also perform the following tasks:
- adopt professional principles for
drafting the Agency’s general regulatory instruments;
- coordinate and organise
the Agency’s evaluation procedures;
- evaluation of
research and development activity;
- monitor the situation and evaluate the
development of research and development activity in Slovenia from the aspect of
research and development quality;
- adopt the development programme for research
and development activity for
fields of science and research;
- draw up proposals for the formulation and implementation of objectives
and instruments of research and development policy;
- draw up reports on the
results of research and development activity;
- perform other tasks in the area
of the Agency’s evaluation procedures.
The management board of the Agency shall decide on the draft priority lists
referred to in the preceding paragraph on the basis of the fifth indent of
Article 16 of the Decision Establishing the Slovenian Research Agency (Uradni
list RS no. 123/03) and the fifth indent of Article 18 of this Statute. If the
management board does not agree with the draft priority list, it may invite the
president of the scientific council to one of its sessions to provide further
For the performance of its tasks the scientific council shall set up
permanent and ad hoc professional bodies and shall appoint the members and
Permanent professional bodies shall be science and research councils fields of
The functioning of permanent and ad hoc professional bodies shall be
regulated in detail by rules adopted by the management board of the Agency.
4. Permanent and ad hoc working bodies
The management board, scientific council and director may appoint committees
and other working bodies from within the scope of their competence, where so
provided by regulation or where expediency of work and decision-making require
The decision appointing the relevant committee or working body must set out
the area of competence and the duration of the appointment.
IV. ORGANISATION OF THE Agency
For the performance of activities and tasks the Agency shall be organised
into organisational units.
The internal organisation of the Agency shall be regulated by a general
regulation on internal organisation and systemisation of jobs.
The management board of the Agency, on the proposal of the director, shall
decide on the establishing of new or termination of existing organisational
The following conditions must be fulfilled for the establishing of a new
- an elaborated programme of work for the new
- funds necessary for carrying out the programme,
- professionally trained personnel necessary for carrying out the programme and
- the necessary appurtenances and working space.
Organisational units shall be terminated in the event of non-fulfilment of
the conditions necessary for their existence referred to in the preceding
V. REPRESENTATION AND SIGNING FOR THE Agency
The director shall represent and sign for the Agency within the framework of
its activities without limitation. The director may have one or more assistant
directors to whom he may delegate certain powers.
Assistant directors shall plan, organise and head the implementation of tasks
from their area of operation.
One of the assistants shall be the deputy director, and in the event of
incapacity or absence of the director such deputy shall represent the Agency and
perform other tasks within the competence of the director.
In exercising the authority entrusted to him by law and this Statute, the
director may delegate the performance of individual tasks and the signing of
contracts and charters to individual employees of the Agency.
The director shall determine signatories of charters through an internal
general regulatory instrument of the Agency.
VI. INCOME AND EXPENDITURE
The Agency shall obtain income:
- from national budget funds obtained on the
basis of a contract with the ministry responsible for science;
- through income
from the sale of goods and services on the market;
- through donations;
- through other sources in accordance with regulations.
If it performs services for individuals and legal persons, the Agency may
issue a price list and charge administrative tax.
VII. RIGHTS, OBLIGATIONS AND LIABILITY OF THE Agency IN LEGAL TRANSACTIONS
The Agency shall be a legal person of public law acting in legal transactions
within the framework of its activities independently, in its own name and for
its own account, with all rights and obligations without restriction.
The Agency shall be liable for its obligations with all its assets.
VIII. DISPOSAL OF SURPLUS INCOME OVER EXPENDITURE AND COVERAGE OF SURPLUS
EXPENDITURE OVER INCOME
The Agency may use surplus income over expenditure to perform and develop
activities, or to provide remuneration for the successful performance of Agency
employees in accordance with the law, or it may pay such surplus into the
The management board shall decide on the use of surplus income over
expenditure and on the manner of covering surplus expenditure over income on the
proposal of the director and with the consent of the Government.
IX. RELATIONS WITH THE FOUNDER AND OTHER SUBJECTS
The Agency shall be bound by 31 October of the current year at the latest to
draw up the annual programme of work and the financial plan for the coming year
and submit it for Government consent.
The Agency’s annual programme of work shall set out the objectives it must
achieve and the tasks it will perform in the individual year in accordance with
the decisions and guidelines of the Government and the ministry responsible for
science, and also the manner of achieving and fulfilling them.
The annual programme of work must enclose a description of the Agency’s
long-term development strategy, which must make clear the Agency’s contribution
to the general national development in the field of research, plus a description
of the measures to ensure quality services of the Agency and measures to ensure
efficient and targeted use of funds.
If by 15 December the Government has not granted its consent to the annual
programme of work and the financial plan, the programme of work and financial
plan for the previous year shall be used until the granting of consent.
At least once a year the Agency shall report in writing to the ministry
responsible for science and the Government on objectives and results attained,
on execution of the financial plans and on the results of business operations,
in accordance with the regulations on public finances and accounting.
X. LIABILITY OF FOUNDER FOR OBLIGATIONS OF THE Agency
On behalf of the founder the Government shall be liable for the obligations
of the Agency in cases laid down by the Public Agencies Act (Uradni list RS, no.
52/02), as follows:
- if the Agency cannot settle its obligations from its own
- if the settling of obligations would seriously jeopardise
performance of the Agency’s tasks.
XI. PROTECTION OF SECRECY
With regard to the protection of state, military, official or commercial
secrets, the Agency shall be governed by the provisions applicable to the state
Through internal general regulatory instruments the director shall determine
which data constitute official or commercial secrets, the level of secrecy of
data and the steps and procedure for their protection.
With regard to office business and handling of documentation within the
Agency, the regulations governing these issues for the state administration
XII. GENERAL REGULATORY INSTRUMENTS OF THE Agency
The general regulatory instruments of the Agency shall comprise this Statute,
the rules on internal organisation and systemisation of jobs and other general
regulatory instruments, in accordance with the regulations governing issues that
are important for the work and business of the Agency.
With the prior consent of the minister responsible for science, the Agency
shall also issue general regulatory instruments for exercising public
authorisation which shall lay down the detailed organisation of the Agency’s
management of public funds for research activity, the methodology, conditions
and criteria as well as the procedure of selection, financing and overseeing the
implementation of programmes and projects, and which shall regulate other areas
in accordance with the law.
All general regulatory instruments shall be amended and supplemented by
exactly the same procedure as laid down by this Statute for their adoption.
General regulatory instruments of the Agency shall be published on the
General regulatory instruments which the Agency issues for exercising public
authorisation shall be published in the Official Gazette of the Republic of
General regulatory instruments shall enter into force on their day of
publication, unless otherwise defined in the instruments themselves.
XIII. PUBLIC NATURE OF THE Agency’S WORK
The bodies of the Agency shall, within the scope of their competence, ensure
the public nature of the Agency’s work.
Press releases may be issued by the director of the Agency or a person
authorised by the director.
The Agency shall inform professional circles of its work by publishing annual
reports on the work and business of the Agency and annual reviews, and by
publishing papers in professional publications and via the Agency’s website.
The Agency shall inform the general public of its work through the public
media, in the form of press releases, by calling press conferences and via the
Through an internal regulatory instrument the director shall define in detail
the manner of ensuring the public nature of the Agency’s work.
XIV. PROHIBITION ON COMPETITION
A prohibition on competition shall be laid down in accordance with the
regulations governing the employment of public servants and in employment
XV. TRANSITIONAL AND FINAL PROVISIONS
On the basis of the Decision Establishing the Slovenian Research Agency
(Uradni list RS no. 123/03) the Government, by decision no. 119-29/2004 of 19
February 2004, appointed an acting director of the Agency for the period up
until the appointment of a director of the Agency, but for a maximum of one year
from 1 March 2004.
The management board must adopt the Statute within a maximum of two months
from being constituted, and within three months must propose to the Government
the appointment of a director of the Agency.
General regulatory instruments must be adopted no later than by 26 December
Appointment of the scientific council must be carried out no later than by 15
Until the entry into force of the general regulatory instruments of the
Agency, for the exercising of public authorisation the instruments of the
ministry responsible for science shall apply, provided they do not run counter
to the Public Agencies Act (Uradni list RS, no. 52/02) and the Decision
Establishing the Slovenian Research Agency (Uradni list RS no. 123/03).
This Statute shall be adopted by the management board of the Agency by a
majority vote of all of its members.
The procedure for amendment or supplementation of the Statute shall be
exactly the same as for its adoption.
Interpretation of the provisions of this Statute shall be provided by the
management board of the Agency.
Ljubljana, 22 July 2004
President of the Management Board Slovenian Research Agency
Prof. Dr. Niko Toš